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Convocatorul Adunarii Generale Ordinare a Actionarilor
DN AGRAR GROUP SA din 29.04.2024
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Convening Notice for the Ordinary General Meeting of Shareholders of
DN AGRAR GROUP SA as of 29.04.2024
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Dl. Jan Gijsbertus de BOER, Presedinte al Consiliului de Administratie al DN AGRAR GROUP S.A., societate pe actiuni de tip deschis, infiintata si functionand conform legislatiei romane, cu sediul social in Alba Iulia, jud. Alba, Str. P-ta Iuliu Maniu nr. 1, bloc 31DE, avand numar de ordine in registrul comertului J1/730/2008, EUID ROONRC.J01/730/2008, cod unic de inregistrare 24020501, atribut fiscal RO, capital social subscris si varsat 31.818.844,8 lei (denumita in cele ce urmeaza „Societatea”), in conformitate cu Decizia Consiliului de Administratie nr. 12 din 25.03.2024 si prevederile Actului Constitutiv al Societatii valabil la data convocarii, precum si ale art. 117 din Legea societatilor nr. 31/1990, cu modificarile si completarile ulterioare,
CONVOACA
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Mr. Jan Gijsbertus de BOER, President of the Board of Directors of DN AGRAR GROUP S.A., an open type joint-stock company, established and operating according to Romanian legislation, with its registered office in Alba Iulia, Alba County, 1 Iuliu Maniu Square, building 31DE, having trade registry number J1/730/2008, EUID ROONRC.J01/730/2008, sole registration code 24020501, fiscal attribute RO, subscribed and paid share capital RON 31,818,844.8 (hereinafter referred to as the “Company”), in accordance with the Decision of the Board of Directors no. 12 of 25.03.2024 and the provisions of the Articles of Association of the Company valid on the convening date, as well as of the art. 117 of Companies Law no. 31/1990, as subsequently amended and supplemented,
CONVENES
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Adunarea Generala Ordinara a Actionarilor (denumita in cele ce urmeaza AGOA), in data de 29.04.2024, ora 10:00, la punctul de lucru al Societatii - Municipiul Alba Iulia, Piata Iuliu Maniu, Bloc 31D, Parter, Judet Alba, pentru toti actionarii inregistrati la sfarsitul zilei de 16.04.2024, considerata Data de Referinta, in Registrul Actionarilor tinut de Depozitarul Central S.A., iar, in cazul neindeplinirii conditiilor statutare sau a oricaror altor conditii de validitate, AGOA se va tine in data de 30.04.2024, ora 10:00, in acelasi loc, pentru toti actionarii inregistrati in Registrul Actionarilor la aceeasi Data de Referinta, cu urmatoarea
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The Ordinary General Meeting of Shareholders (hereinafter referred to as the OGMS), on 29.04.2024, at 10:00 o’clock Company’s place of business - Alba Iulia Municipality, Piata Iuliu Maniu, block 31D, Parter (ground floor), Alba County, for all shareholders registered by the end of 16.04.2024, considered the Reference Date, in the Register of Shareholders kept by Depozitarul Central SA, and, in case of non-fulfilment of the statutory conditions or any other conditions of validity, the OGMS will be held on 30.04.2024, at 10:00 o’clock, in the same place, for all shareholders registered in the Register of Shareholders on the same reference date, with the following
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ORDINE DE ZI:
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AGENDA:
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1. Aprobarea situatiilor financiare individuale si consolidate ale Societatii pentru exercitiul financiar 2023, intocmite pe baza Raportului Administratorilor si Raportului auditorului financiar pentru anul 2023.
2. Aprobarea repartizarii profitului net aferent exercitiului financiar 2023 in valoare de 4.776.463,43 lei pe urmatoarele destinatii:
- suma de 246.329 lei (5% din profitul contabil) se repartizeaza pentru constituirea rezervei legale; si
- diferenta de 4.530.134,43 lei ramane nerepartizata.
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1. Approval of the individual and consolidated financial statements of the Company for the financial year 2023, prepared on the basis of the Directors' Report and the Financial Auditor's Report for 2023.
2. Approval of the distribution of the net profit related to the financial year 2023 in the amount of 4,776,463.43 lei to the following destinations:
- the amount of 246,329 lei (5% of the accounting profit) is distributed for the constitution of the legal reserve; and
- the difference of 4,530,134.43 lei remains undistributed.
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3. Aprobarea descarcarii de gestiune a membrilor Consiliului de Administratie pentru activitatea aferenta anului financiar 2023.
4. Stabilirea si aprobarea remuneratiei membrilor Consiliului de Administratie si a remuneratiilor suplimentare ale membrilor Consiliului de Administratie insarcinati cu functii specifice, pentru exercitiul financiar 2024 si pana la prima AGOA de bilant din 2025 dupa cum urmeaza:
- Jan Gijsbertus de Boer va primi o remuneratie neta anuala in cuantum de 20.040 Euro;
- Marijke Geerts de Boer - va primi o remuneratie neta anuala in cuantum de 20.040 Euro;
- Hilbertus Peter de Boer- va primi o remuneratie neta anuala in cuantum de 20.040 Euro;
- Serban Gheorghe-Sorin – fara remuneratie;
- Bintintan Cristian-Dan – fara remuneratie.
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3. Approval of the discharge of the members of the Board of Directors for the activity related to the financial year 2023.
4. Establishing and approving the remuneration of the members of the Board of Directors and the additional remuneration of the members of the Board of Directors having specific functions, for the financial year 2024 and until the first OGMS of the balance sheet in 2025 as follows:
- Jan Gijsbertus de Boer will receive a net annual remuneration in the amount of EUR 20,040;
- Marijke Geerts de Boer - will receive a net annual remuneration in the amount of EUR 20,040;
- Hilbertus Peter de Boer- will receive a net annual remuneration in the amount of EUR 20,040;
- Serban Gheorghe-Sorin – without remuneration;
- Bintintan Cristian-Dan – without remuneration.
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5. Aprobarea bugetului de venituri si cheltuieli al Societatii pentru exercitiul financiar 2024.
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5. Approval of the Company's income and expense budget for the financial year 2024.
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6. Aprobarea participarii Societatii ca asociat unic in societatea care se va infiinta, care va avea denumirea „DN AGRAR BIO GREEN S.R.L.”, cu sediul in Municipiul Alba Iulia, P-ta IULIU MANIU, Nr. 1, Bloc 31DE, Judet Alba.
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6. Approval of the participation of the Company as sole shareholder in the company to be set up, that will have the name “DN AGRAR BIO GREEN S.R.L.”, with the headquarters in Alba Iulia Municipality, 1 P-ta IULIU MANIU, Block 31DE, Alba County.
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7. Aprobarea mandatarii Presedintelui Consiliului de Administratie al Societatii, domnul Jan Gijsbertus de Boer, cu posibilitate de substituire, sa efectueze toate procedurile si formalitatile prevazute de lege pentru ducerea la indeplinire a hotararilor AGOA, sa depuna si sa preia acte si sa semneze in acest scop in numele Societatii, in relatia cu Registrul Comertului, Monitorul Oficial, Autoritatea de Supraveghere Financiara, Bursa de Valori Bucuresti si cu orice alte institutii.
8. Aprobarea datei de 21.05.2024 ca Data de Inregistrare, care serveste la identificarea actionarilor asupra carora se vor rasfrange efectele hotararilor adoptate de AGOA si a datei de 20.05.2024 ca data reprezentand “ex-date” a hotararii AGOA.
La Adunarea Generala Ordinara a Actionarilor sunt indreptatiti sa participe si sa voteze toti actionarii inregistrati la sfarsitul zilei de 16.04.2024, stabilita ca data de referinta.
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7. Approval of the mandate of the Chairman of the Board of Directors of the Company, Mr. Jan Gijsbertus de Boer, with the possibility of substitution, to carry out all procedures and formalities required by law for the implementation of the resolutions of the AGM, to file and take documents and to sign for this purpose on behalf of the Company, in relation to the Trade Register, the Official Gazette, the Financial Supervisory Authority, the Bucharest Stock Exchange and any other institutions.
8. Approval of the date of 21.05.2024 as the Registration Date for the identification of shareholders on whom the effects of the resolutions adopted by the OGMS will be reflected, and the date of 20.05.2024 as the date representing the “ex-date” of the OGMS resolution.
At the Ordinary General Meeting of Shareholders are entitled to participate and vote all shareholders registered by the end of 16.04.2024, established as a reference date.
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Accesul actionarilor indreptatiti sa participe la AGOA este permis prin simpla proba a identitatii acestora, facuta, in cazul actionarilor persoane fizice, cu actul de identitate, iar, in cazul actionarilor persoane juridice si a actionarilor persoane fizice reprezentate, cu procura speciala sau generala, data persoanei fizice care ii reprezinta si actul de identitate al reprezentantului. Formularul de procura poate fi obtinut de la sediul Societatii incepand cu data de 29.03.2024 si de pe site-ul http://www.dn-agrar.eu/, sectiunea Investitori.
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The access of the shareholders entitled to participate in the OGMS is allowed by the simple proof of their identity, made, in the case of natural persons shareholders, with the identity document, and, in the case of legal persons shareholders and of represented natural persons shareholders, with a special or general power of attorney, given to the natural person who represents them, and the identity document of the representative. The power of attorney form can be obtained from the Company's headquarters starting with 29.03.2024 or it can be downloaded from the website http://www.dn-agrar.eu/, Investors section.
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Procura speciala sau generala se va intocmi in trei exemplare originale (unul pentru Societate, unul pentru mandant, unul pentru mandatar). Procurile si o copie a actului de identitate sau a certificatului de inregistrare si a certificatului constatator eliberat de registrul comertului sau orice alt document emis de catre o autoritate competenta din statul in care actionarul este inmatriculat legal (cu o vechime de cel mult 3 luni raportat la data publicarii convocatorului adunarii generale) vor fi depuse/transmise in original la sediul Societatii sau transmise prin e-mail cu semnatura electronica pana la data de 27.04.2024, ora 10:00, la adresa de email investors@dn-agrar.eu.
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The special or general power of attorney will be drawn up in three original counterparts (one for the Company, one for the principal, one for the agent). The powers of attorney and a copy of the identity document or registration certificate and the certificate issued by the trade register or any other document issued by a competent authority of the state in which the shareholder is legally registered (not older than 3 months compared to the date of publication of the convening notice of the general meeting) will be submitted/ sent in original at the Company's headquarters or sent by e-mail, digitally signed, until 27.04.2024, at 10:00 o’clock, at the email address investors@dn-agrar.eu.
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In cazul procurii speciale acordata de catre un actionar unei institutii de credit care presteaza servicii de custodie, aceasta va fi semnata de respectivul actionar si va fi insotita de o declaratie pe proprie raspundere data de institutia de credit care a primit imputernicirea de reprezentare prin procura speciala, din care sa reiasa ca:
- institutia de credit presteaza servicii de custodie pentru respectivul actionar;
- instructiunile din procura speciala sunt identice cu instructiunile din cadrul mesajului SWIFT primit de institutia de credit pentru a vota in numele respectivului actionar;
- procura speciala este semnata de actionar.
La data adunarii, la intrarea in sala de sedinta a adunarii generale, reprezentantul desemnat va preda originalul procurii, in cazul in care aceasta a fost transmisa prin e-mail cu semnatura electronica incorporata, si o copie a actelor sale de identificare.
Fiecare actionar are dreptul sa adreseze Consiliului de Administratie intrebari in scris inaintea datei de desfasurare a adunarii generale, privind punctele de pe ordinea de zi, conform art 198-199 din Regulamentul ASF nr. 5/2018 pana la data de 27.04.2024. Raspunsul se considera dat daca informatia solicitata este publicata pe pagina de internet a societatii.
Unul sau mai multi actionari reprezentand, individual sau impreuna, cel putin 5% din capitalul social, au dreptul de a introduce puncte pe ordinea de zi a Adunarilor Generale.
Propunerile privind introducerea de puncte noi pe ordinea de zi a adunarii generale, respectiv proiectele de hotarari pentru punctele incluse sau propuse spre a fi incluse pe ordinea de zi a adunarii generale, vor fi insotite de copiile actelor de identificare ale initiatorilor. Acestea se refera la actele de identitate (buletin/carte de identitate) in cazul persoanelor fizice si certificatele de inmatriculare si constatatoare sau orice alt document emis de catre o autoritate competenta din statul in care actionarul este inmatriculat legal (cu o vechime de cel mult 3 luni raportat la data publicarii convocatorului adunarii generale), indicand detinatorii calitatii de reprezentanti legali pentru persoanele juridice actionari ai Societatii. Documentele care atesta calitatea de reprezentant legal intocmite intr-o limba straina, alta decat limba engleza, vor fi insotite de o traducere realizata de un traducator autorizat, in limba romana sau in limba engleza, iar constatarea calitatii de reprezentant legal se va face in baza listei actionarilor pusa la dispozitie de catre Depozitarul Central. Propunerile vor fi depuse la sediul Societatii, pana cel tarziu la data de 11.04.2024 ora 10:00, in plic inchis, cu mentiunea scrisa in clar si cu majuscule “PENTRU ADUNAREA GENERALA ORDINARA A ACTIONARILOR” sau transmise si prin e-mail, cu semnatura electronica incorporata conform Legii nr. 455/2001, privind semnatura electronica, in acelasi termen la adresa: investors@dn-agrar.eu, mentionand la subiect “PENTRU ADUNAREA GENERALA ORDINARA A ACTIONARILOR”.
Se aduce la cunostinta actionarilor ca, in ceea ce priveste propunerile privind introducerea de puncte noi pe ordinea de zi a adunarii, este necesar ca, pentru fiecare punct propus de initiatori, sa existe o justificare sau un proiect de hotarare propus spre adoptare de adunarea generala.
Ultima varianta actualizata a procurilor si buletinelor de vot prin corespondenta va fi disponibila pe site-ul Societatii incepand cu data de 13.04.2024, ora 17:00.
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In the case of a special power of attorney granted by a shareholder to a credit institution providing custody services, it shall be signed by that shareholder and shall be accompanied by a statement on its own responsibility given by the credit institution that received the power of attorney, showing that:
- the credit institution provides custody services for the respective shareholder;
- the instructions in the special power of attorney are identical to the instructions in the SWIFT message received by the credit institution to vote on behalf of the respective shareholder;
- the special power of attorney is signed by the shareholder.
On the date of the meeting, at the entrance to the meeting room of the general assembly, the designated representative will hand over the original power of attorney, if it was sent by e-mail, being digitally signed, and a copy of his identification documents.
Each shareholder has the right to address written questions to the Board of Directors before the date of the general meeting, regarding the items on the agenda, according to art. 198-199 of the FSA Regulation no. 5/2018 until 27.04.2024. The answer is considered given if the requested information is published on the company’s website.
One or more shareholders representing, individually or together, at least 5% of the share capital, have the right to introduce items on the agenda of the General Meetings.
Proposals for the introduction of new items on the agenda of the general meeting, respectively draft resolutions for items included or proposed to be included on the agenda of the general meeting, will be accompanied by copies of the identification documents of the initiators. These refer to the identity documents (identity card) in the case of natural persons and the company registration and trade register certificates or any other document issued by a competent authority from the state where the shareholder is legally registered (not older than 3 months compared to the date of publication of the convening notice of the general meeting) indicating the legal representatives, in the case of the legal persons shareholders of the Company. The documents attesting the quality of legal representative drawn up in a foreign language, other than English, will be accompanied by a translation made by a sworn translator, in Romanian or in English, and the ascertainment of the quality of legal representative will be made based on the list of shareholders provided by the Central Depository. The proposals will be submitted at the Company's headquarters, no later than 11.04.2024, at 10:00 o’clock, in a sealed envelope, bearing the following mention written clearly, using capital letters “FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS” or sent by e-mail, digitally signed, according to Law no. 455/2001, regarding the electronic signature, within the same deadline at: investors@dn-agrar.eu, with the subject “FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS”.
The shareholders are informed that, with regard to the proposals for the introduction of new items on the agenda of the meeting, it is necessary that, for each item proposed by the initiators, there is a justification, or a draft resolution proposed for adoption by the general meeting.
The latest updated version of the powers of attorney and correspondence voting ballots will be available on the Company's website starting with 13.04.2024, 17:00 o’clock.
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Actionarii inregistrati la Data de Referinta in registrul actionarilor au posibilitatea de a vota prin corespondenta, inainte de data sedintei adunarii, prin utilizarea formularului de vot prin corespondenta. Formularul de vot prin corespondenta, impreuna cu copia actului de identitate si/sau a certificatului de inregistrare si a certificatului constatator emis de registrul comertului sau orice alt document al actionarului, emis de catre o autoritate competenta din statul in care actionarul este inmatriculat legal (cu o vechime de cel mult 3 luni raportat la data publicarii convocatorului adunarii generale) vor fi transmise Societatii, in original, la sediul acesteia sau prin e-mail, cu semnatura electronica extinsa, incorporata conform Legii nr. 455/2001, la adresa de email investors@dn-agrar.eu , pana la data de 27.04.2024, ora 10:00. Formularele vor fi redactate in limba romana. Actionarii care au votat prin procuri speciale sau buletine de vot prin corespondenta isi pot modifica optiunea initiala de vot sau mijlocul de exprimare a votului, fiind considerat valabil ultimul vot exprimat si inregistrat pana in data 27.04.2024, ora 10:00.
In situatia in care actionarul care si-a exprimat votul prin corespondenta participa personal sau prin reprezentant la adunarea generala, votul prin corespondenta exprimat pentru acea adunare generala va fi anulat. In acest caz, va fi luat in considerare doar votul exprimat personal sau prin reprezentant.
Formularele de buletin de vot prin corespondenta, formularele de procuri speciale, documentele si materialele informative referitoare la problemele incluse pe ordinea de zi, inclusiv proiectele de hotarari, se pun la dispozitia actionarilor incepand cu data de 29.03.2024, ora 17.00 pe website-ul Societatii la adresa http://www.dn-agrar.eu/, sectiunea Investitori si la sediul Societatii din Alba Iulia, judetul Alba, strada P-ta Iuliu Maniu nr.1 , bloc 31DE.
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Shareholders registered on the Reference Date in the register of shareholders have the possibility to vote by correspondence, before the date of the meeting, by using the correspondence voting form. The correspondence voting form, together with a copy of the identity document and/ or the registration certificate and the certificate issued by the trade register or any other document of the shareholder, issued by a competent authority of the state in which the shareholder is legally registered (not older than 3 months compared to the date of publication of the convening notice of the general meeting) will be sent to the Company, in original, at its headquarters or by e-mail, with extended electronic signature, incorporated according to Law no. 455/2001, at the email address investors@dn-agrar.eu, until 27.04.2024, at 10:00 o’clock. The forms will be written in Romanian language. Shareholders who have voted by special powers of attorney or correspondence voting ballots may change their initial voting option or the means of voting, being considered valid the last vote cast and registered until 27.04.2024, at 10:00 o’clock.
In the event that the shareholder who expressed his vote by correspondence participates personally or through a representative at the general meeting, the vote by correspondence expressed for that general meeting will be cancelled. In this case, only the vote cast in person or through a representative will be taken into account.
Correspondence ballot forms, special power of attorney forms, documents and information materials on the items included on the agenda, including draft resolutions, are available to shareholders starting with 29.03.2024, at 17:00 o’clock, on the Company’s website at http://www.dn-agrar.eu/, Investors section, and at the Company's headquarters in Alba Iulia, Alba County, 1 Iuliu Maniu Square, Building 31DE.
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Consiliul de Administratie recomanda actionarilor sa consulte materialele suport pentru AGOA, disponibile pe site-ul http://www.dn-agrar.eu/, incepand cu data publicarii Convocatorului in Monitorul Oficial al Romaniei, partea a IV-a.
Adoptat in 2 (doua) exemplare originale, in limba romana si in limba engleza. In caz de neconcordante intre varianta in limba engleza si cea in limba romana, varianta in limba romana va prevala.
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The Board of Directors recommends to the shareholders to consult the support materials for the OGMS, available on the website http://www.dn-agrar.eu/, starting with the date of publication of the Convening Notice in the Official Gazette of Romania, part IV.
Adopted in 2 (two) originals, in Romanian and English language. In case of any inconsistencies between the English and the Romanian version, the Romanian version shall control.
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Data: 25/03/2024
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Date: 25/03/2024
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